American Airlines Group Travel Booking Policy

American Airlines Group Travel

A Complete Guide for Group Travel on American Airlines

If you have a large group with 10 or more passengers and you are traveling from the USA to a destination together, choose American Airlines. The airline offers you a Group and Meeting travel option to book flights for many passengers in a single itinerary. You can book American Airlines group travel tickets for any leisure vacation or a meeting or conference being held someplace far from your home.

You can thus book flights for everyone together and save more than individual bookings. So, get ready to attend that meeting or have a vacation that you and your family/ friends had been waiting for with AA. Let’s find out details on American Airlines group travel options and your eligibility!

Who Can Book American Airlines Group Trips?

Depending on the size of your group, you can book group travel on American Airlines flights. AA has a special group booking service available only for 10 or more passengers traveling together. Those who can be eligible to book a group reservation on American Airlines flights include:

  • General passengers
  • Tour Operators
  • Travel Agents

Remember that a general passenger can book a group ticket with American Airlines as a group leader. But, for tour operators or travel agents, ARC or IATA authorization is mandatory to book a group ticket for their clients.

To whom do Group & Meeting Rates Apply:

  • A Group of 10 people or more
  • Persons traveling from one or more departure airports
  • All travel cabins on American Airlines
  • All destinations under the AA or oneworld alliance

This gives you a flexible schedule for ticketing, and you can even book your seats up to 11 months in advance with your booking.

How Do You Book Travel For a Group with American Airlines?

Booking a group to travel with American Airlines is simple. You can arrange your itinerary or simply plan it with your family/ friends’ group of 10+ and follow the steps below:

Method 1: Contact American Airlines Group & Meeting Reservations

  • Locate the American Airlines group travel phone number online.
  • Or directly call 800-221-2255 (US/ Canada Group travel).
  • Listen carefully to the IVR to connect with an AA live person.
  • Wait to speak to an agent at the airline’s Group desk.
  • Share your travel preferences.
  • Get a Quote and decide whether to lock it or not
  • Finally, make payments for your group vacation.

AA sends you the quote over email with a number to call and confirm the booking. If you want additional help, email [email protected] to ask the airline’s group reservation desk regarding your group trip.

Method 2: Request a Group Rate Through Online Form

You can also request group rates from American Airlines online by following the steps below:

  • Visit the American Airlines website (
  • Find Group & Meeting Travel Page.
  • Click the link that says “Request a Group Rate”
  • You’ll see “Contact American. How Can We Help You?”
  • Select the “Group or Meeting Travel” in the topic.
  • Choose the subject as “Request Quote.”
  • Click next to enter your contact information.
  • Enter your group or meeting event information.
  • Include all the details of your flight.
  • Add any special message or comments and submit your form.

AA will review your request and get back to you with a quote or callback directly to talk with you regarding your group request. This quote will help you pay a small deposit to book American Airlines group tickets with a small deposit. You can pay the whole amount as the departure date is close.

Type of American Airlines Group Fares

American Airlines offers Air-Only fares and Zone Fares for group bookings. If you want to travel with them, take a look at their detailed explanation below:

Air Only Fares

When a group of 10+ people travel together from one or multiple origins to a common destination for any reason, the airline allows a guaranteed fare for them.

  • Flexible booking timelines and Tickets.
  • You can block space up to 330 days before departure.
  • No need for names until departure is closer.
  • One free name change per ticket up to 48 hours before departure.
  • Automatic seat assignments when committed.
  • Changes are allowed for return flights within a 6-day window.
  • No original payment refunds, but flight credits for group reservations in the future.

Zone Fares

Zone fares are multi-origin groups where 10 or more people from 2 or more countries go to the same destination. These are valid for travel starting in the USA/ Canada to North America, Europe, Latin America, the Pacific or the Caribbean.

  • Transparent pricing with set fares.
  • Refundable tickets and flexible booking options.
  • You can reserve space up to 330 days before departure.
  • Option to include additional names at a later time.
  • Modify one name free of charge up to 48 hours before departure.
  • Automatic seat assignments when committed.

Remember to check the American Airlines group travel cancellation policy in detail to understand whether you can cancel your reservations for a full refund or not.

What are the Terms and Conditions for Booking AA Group Travel?

Before you confirm your American Airlines booking for a group, here are some of the terms and conditions that you may never overlook:

  • The group consists of at least 10 or more people.
  • You must get an e-ticket.
  • Travel agent’s bookings have a separate agreement with AEC.
  • The fares mentioned on group quotes do not apply to individual bookings.
  • Passengers traveling in groups should at least have one common flight segment.
  • For an international outbound segment (excluding U.S. – Canada), the group must travel together.
  • All initial group members must start their outbound travel on the same date.
  • You can add group members with the same or adjacent travel dates.
  • Each traveler in a group must return within 7 days. The time difference between the first and last person returning cannot exceed the same.

If a group member fails to meet the above requirements, American Airlines will cancel your group requests and reservations. In this case, you won’t be able to book unless all the conditions are met.

Final Words

Flying with American Airlines is simple, even when you choose to travel in a group, there are plenty of options. You can connect to a live person at the American Airlines customer service team and arrange your groups with us. You can book a group trip to travel with your loved ones today and enjoy an exciting journey with your friends.

American Airlines Group Travel Booking Policy
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